The police verification stage is an important security measure with regard to the issuance of passports in India. Applying for a fresh passport or a reissue will result in police verification, as per existing regulations. In certain cases, verification is not required but this would depend on the application and existing documentation.
Firstly, there are three primary modes of verification:
- Before the passport has been issued: Pre Verification
- After the passport has been issued: Post Verification
- No Police Verification
What Is Pre Verification For Passport?
In most cases, the police verification is done after the applicant has submitted the form and all related required documents, annexures, etc. but before the application has been approved (and before the passport is issued).
The verification is done by the police station under whose jurisdiction the applicant’s address falls. An officer verifies the details submitted in the application form such as the applicant’s name, age and address. This is done in person, with the officer visiting the address as mentioned in the application form.
If the information is accurate, the police station notifies the passport office who in turn issues the passport to the applicant.
What Is Post Verification For Passport?
While pre-passport issuance police verification is the most common form, post police verification can be done in certain cases. In such cases, the passport is already issued to the applicant and the verification is done following that.
Under new policies, police verification is not required for reissue/renewal of passport if the applicant submits the renewal application before his/her current passport expires. Additionally, the applicant’s previous police verification should be clear and he/she should have no criminal cases against him/her.
No Verification For Fresh Passport
In some cases, there is no police verification for fresh passport applications. This is applicable in case of the passport office deems it completely unnecessary for a Police Verification to happen for certain passport applications.
For example, government / PSU / statutory body employees who apply for the passport by submitting a document known as an “identity certificate” through annexure “B” (in addition to their application documents) will receive their passport without any requirement for police verification.
Applicants with diplomatic or official passports will also not require police verification at the time of applying for an ordinary passport, provided they submit the identity certificate through annexure “B”.
Post Verification With Aadhaar
To facilitate a more streamlined verification process, the MEA has allowed for post police verification for passport applications upon furnishing certain details. Applicants submitting their Aadhaar, voter ID card or PAN card along with an affidavit (Annexure E) can avail of this facility. This facility is not applicable to applicants with criminal cases against them.
Applicants who submit their Aadhaar as document proof will have their passport issued as soon as the Aadhaar is verified, provided all other documentation submitted is accurate.
Online Passport Verification
The police verification process is usually initiated by the concerned police station after they have been notified by the passport authority. Applicants can also apply for a police verification certificate on the Passport Seva website. The website allows applicants to track the status of their verification.
How To Check Status For Passport?
When applying for police verification, the police issue different statuses for police verifications conducted.
Given below are the types of verification statuses:
- Clear – this status indicates that the police have found no cause for concern and that the applicant has a clean record (no pending criminal cases against him/her).
- Adverse – this status indicates that the police, in the course of their verification, have found inconsistencies in the information submitted by the applicant, resulting in the passport being withheld or cancelled. These inconsistencies could be due to the applicant providing an incorrect or false address in their application. Another cause could be criminal cases that have been filed against that applicant that are pending in a court of law.
- Incomplete– this status indicates that during the course of the verification process, the police have found the documentation submitted to be incomplete, stopping the process halfway. Another reason could be due to the police station not having filled in the verification report correctly. In some cases where the applicant has not been a resident at his/her current place of residence for a long duration and verification from previous addresses have not been possible, the police could label the verification incomplete due to lack of sufficient information.
- Once the police verification is complete, a report is drawn up and the passport can be cancelled or approved on this basis. In cases where the passport is not sanctioned due to an ‘Adverse’ or “Incomplete’ remark, the applicant can choose to approach the police station that issued the verification report and seek clarity on the reason for the report.
Adverse Verification For Passport
If the reason that your passport has been delayed due to the PV being “adverse” here’s what may have happened:
- False address given
If the police report determines that you do not actually reside in the address that you’ve submitted in your application, the police report will reflect an “adverse” status.
There have been cases where the police officer came for verification at a time when you were temporarily unavailable, and these cases can be resolved by simply writing to the RPO with your file number and requesting a re-verification.
- Unresolved criminal cases
If there are any unresolved, or pending criminal cases against you, neither the passport office nor the police station can take any steps towards approving your passport until the case has been resolved in court, or, a court order for a temporary short-term passport has been obtained.
If your criminal cases have been resolved but you have still received an “adverse” PV report, you can take a copy of the court order to the RPO and request a re-verification.
In any case, if the issuance of the passport has been delayed, merely contacting the RPO with the relevant file number will give you access to the information about why it was delayed, or why the process has been held up. Once you know the problem, you can contact the relevant authority to have your passport issued faster.
Verification for Incomplete Passport
If the reason your passport has been delayed, etc. is because of a PV report that says “Incomplete”, it may be due to any of the following reasons:
- If you’ve only been residing at your current residence for less than one year
Clearance must be obtained from all addresses that have been occupied by the applicant in the last one year. If evidence suggests that the applicant has been at the current residence for less than a year, and clearance from the previous addresses cannot be sought, the PV report can be affected.
- Police station has not filled out report properly
If the passport office receives an incomplete or inadequately filled Police Verification report, it will send the report back to the concerned police station for re-filing or completion.
- Incomplete documents collected
If the police verification report contains a note that the officer performing the verification did not collect enough documents to establish that you actually live at your claimed residential address. If you do not furnish the right documents which clarify the period of your stay at a particular residence, the report could be incomplete.
Exceptions For Verification
The exceptions for the different types of Police Verification chosen by the Passport Office for reissue are:
- Re-issue in the case of lost / misplaced / stolen passport.
- Re-issue in the case of complete name change.
The passport office takes the final decision in the type of police verification (“pre”, “post”, or “no”) that’s required for different applications – depending on the case itself, the additional documents submitted, additional annexures submitted, whether it is the issue of a new passport, or the re-issue of an existing passport, etc.